How to Set up Email in cPanel

If you recently bought a web hosting account from a hosting provider, you will probably have cPanel as your administration interface. CPanel is an industry leader in web hosting administration. Most web hosting providers use cPanel for their clients’ web hosting administration interface.

CPanel is a web hosting control panel that provides automation tools to simplify web hosting applications. It has a very user – friendly graphical user interface (GUI). All administration is done through a standard web browser, which makes it extremely portable. There is no need to install any software on your computer.

One of the features that can be easily done in cPanel is setting up your emails. This is fairly simple to do since everything in cPanel is just point and click. The following are detailed steps on how to set up email accounts on cPanel:

1. Log on to your cPanel account. Your web hosting provider should have given you the web address (URL) for the cPanel login page, usually this is http://your-domain-name/cpanel.

2. Click on the “Email Accounts” icon.

3. On the Email field, type in an email address. If you have add-on domains or sub-domains on your cPanel, there will be a drop down box where you can select which one you want to use. If you only have a single domain, it will default to that domain.

4. On the Password fields, type in your desired password. Make sure you create strong passwords. Accounts can be compromised if you use weak passwords. It is a good practice to include capital letters, numbers and punctuations. The cPanel interface actually has a password strength indicator that can tell you if your password is strong enough.

5. On the Mailbox Quota field, you can set how much disk space is allocated for this email address, or you can set it to unlimited. Note that attachments on emails also take up space.

6. Click “Create Account”.

That’s it. You have just created an email account. Just repeat the above steps to create another account. The email accounts that you make will be listed below the account creation part of the interface. You can do individual email account management on this part, like resetting a password, changing disk quota and deleting the account.

There is a default email account that comes with your cPanel. It is not possible to delete this account and it has no quota. It is used by the system to catch mail that is un-routed. The username and password of the default account is the same as your cPanel account login.

There are also other email functions that you can configure on cPanel. You can set forwarders for your email accounts. Forwarders are used if you want emails to a particular address to be forwarded to another email account. You can specify any valid email account to forward to. You can also set autoresponders. Autoresponders are used to automatically send response messages. This is especially useful in cases where the recipient is temporarily unavailable. You can create an autoresponder informing the sender that the user of that particular email address is unavailable.

Your hosting provider may incorporate spam protection for your emails. SpamAssassin is usually used for this purpose. SpamAssassin is an automated spam filtering system. It attempts to identify spam emails based on the content of the email’s headers and body. You can set the sensitivity of the filter and put email addresses on black or white lists. The emails that you put on the white list will always arrive in your inbox and will never be filtered by SpamAssassin. The ones you put on the black list, on the other hand, will always be blocked. You also have the option to turn this system off.

Email set-up and administration is an important part of being a webmaster. Websites and emails often go hand in hand. Thankfully, cPanel makes the task of web and email administration straightforward and easy. You no longer need to deal with command line texts to configure web and email properties in your hosting account.